Adopted by the Board of Directors
on September 16, 2003
Introduction
This Code of Business Conduct and Ethics applies to employees (including
officers) and directors of Alleghany Corporation (the "Company") and covers a
wide range of business practices and procedures. It does not cover every issue
that may arise, but it sets out basic principles to guide all employees and
directors of the Company.
If a law conflicts with a policy in this Code, you must comply with the law. If
you have any questions about theses conflicts, you should consult with higher
levels of management or the Company's Legal Department.
Those who violate the standards in this Code will be subject to disciplinary
action, up to and including termination of employment. If you are in a
situation which you believe may violate or lead to a violation of this Code,
follow the guidelines described in Section 14 of this Code.
The business of the Company is conducted through subsidiary operating units each
of which has a code of business conduct applicable to its employees and
directors. It is the policy of the Company that its subsidiary operating units
maintain and enforce codes of business conduct and ethics at least as
comprehensive as those maintained by the Company.
1. Compliance with Laws, Rules and Regulations
Obeying the law, both in letter and in spirit, is the foundation on which this
Company's ethical standards are built. All employees and directors must respect
and obey the laws, rules and regulations of the cities, states and countries in
which the Company operates. Although not all persons are expected to know the
details of these laws, rules and regulations, it is important to know enough to
determine when to seek advice from other appropriate personnel.
2. Conflicts of Interest
A "conflict of interest" exists when an employee or director's private interest
interferes in any way or even appears to interfere with the interests of the
Company. A conflict situation can arise when an employee or director takes
actions or has interests that may make it difficult to perform his or her
Company work objectively and effectively. Conflicts of interest may also arise
when an employee or director, or members of his or her family, receives
improper personal benefits as a result of his or her position in the Company.
Loans to, or guarantees of obligations of, such persons may also create
conflicts.
It is almost always a conflict of interest for a Company employee or director to
work simultaneously for a competitor, customer or supplier. The best policy is
to avoid any direct or indirect business connection with the Company's
customers, suppliers or competitors, except on the Company's behalf. Conflicts
of interest are prohibited as a matter of Company policy, except as approved by
the Board of Directors or under guidelines approved by the Board of Directors.
Conflicts of interest may not always be clear-cut, so if you have a question,
you should consult with higher levels of management or the Company's Legal
Department. Any employee or director who becomes aware of a conflict or
potential conflict should bring it to the attention of the Company's General
Counsel.
3. Insider Trading
Employees and directors who have access to confidential information are not
permitted to use or share that information for stock trading purposes or for
any other purpose except the conduct of the Company's business. All non-public
information about the Company should be considered confidential information. To
use material non-public information concerning the Company or any other public
company for personal financial benefit or to "tip" others who might make an
investment decision on the basis of this information is not only unethical but
also illegal. In order to assist with compliance with laws against insider
trading, the Company has adopted a specific policy governing trading in
securities of the Company. This policy has been distributed to every employee
and director. If you have any questions, please consult the Company's Legal
Department.
4. Corporate Opportunities
Employees and directors are prohibited from taking for themselves personally
opportunities that are discovered though the use of corporate property,
information or position without the consent of the Board of Directors. No
employee or director may use corporate property, information or position for
improper personal gain, and no employee or director may compete with the
Company. Employees and directors owe a duty to the Company to advance its
legitimate interests when the opportunity to do so arises.
5. Competition, Fair Dealing and Gifts
The Company seeks to outperform its competition fairly and honestly. Stealing
proprietary information, possessing trade secret information that was obtained
without the owner's consent, or inducing such disclosures by past or present
employees of other companies is prohibited. Each employee and director should
endeavor to respect the rights of and deal fairly with the Company's customers,
suppliers, competitors and employees. No employee or director should take
unfair advantage of anyone through manipulation, concealment, abuse of
privileged information, misrepresentation of material facts or any other
intentional unfair-dealing practice.
The purpose of business entertainment and gifts in a commercial setting is to
create goodwill and sound working relationships. No gift or entertainment
should ever be offered, given, or provided, or accepted from any of the
Company's customers or suppliers, by any Company employee, family member of an
employee, director or agent acting on behalf of the Company unless it (1) is
not a cash gift, (2) is consistent with customary business practices, (3) is
not excessive in value, (4) cannot be construed as a bribe or payoff and (5)
does not violate any laws or regulations. Please discuss with higher levels of
management or the Legal Department any gifts or proposed gifts which you are
not certain are appropriate.
6. Discrimination and Harassment
The Company is firmly committed to providing equal opportunity in all aspects of
hiring and employment and will not tolerate any illegal discrimination or
harassment of any kind. Examples include derogatory comments based on racial or
ethnic characteristics and unwelcome sexual advances. If you believe you have
been the victim of discrimination or harassment, or observe conduct that you
believe is discriminatory or harassing, you should immediately notify the Legal
Department.
7. Health and Safety
The Company strives to provide each employee with a safe and
healthy work environment. Each employee has responsibility for maintaining a
safe and healthy workplace for all employees by following safety and health
rules and practices and reporting accidents, injuries and unsafe equipment,
practices or conditions.
Violence and threatening behavior are not permitted. Employees should report to
work in condition to perform their duties, free from the influence of illegal
drugs or alcohol. The use of illegal drugs in the workplace will not be
tolerated.
8. Recordkeeping
The Company requires honest and accurate recording and reporting of information
in order to make responsible business decisions and to allow the proper
discharge of its financial, legal and reporting obligations.
Many employees are regularly reimbursed for business expenses, which must be
documented and recorded accurately. If you are not sure whether a certain
expense is legitimate, consult higher levels of management or the Legal
Department.
All of the Company's books, records, accounts and financial statements must be
maintained in reasonable detail, must appropriately reflect the Company's
transactions in a timely manner and must conform both to applicable legal
requirements and to the Company's system of internal controls. Unrecorded or
"off the books" funds or assets should not be maintained unless permitted by
applicable law or regulation.
Business records and communications often become public, and employees and
directors should avoid exaggeration, derogatory remarks, guesswork, or
inappropriate characterizations of people and companies that can be
misunderstood. This applies equally to e-mail, internal memos and formal
reports. Records should always be retained or destroyed according to the
Company's record management polices. In accordance with those policies, in the
event of litigation or governmental investigation please consult immediately
with the Company's Legal Department.
9. Undue Influence on Auditors
Employees, directors and agents of the Company are prohibited from directly or
indirectly taking any action to fraudulently influence, coerce, manipulate or
mislead the Company's independent auditors for the purpose of rendering the
financial statements of the Company misleading.
10. Confidentiality
Employees must maintain the confidentiality of confidential information
entrusted to them by the Company, except when disclosure is authorized by
senior management, the Legal Department or required by laws or regulations.
Confidential information includes all non-public information that might be of
use to competitors, or harmful to the Company if disclosed. It also includes
information that suppliers and customers have entrusted to us. The obligation
to preserve confidential information continues even after employment ends.
11. Protection and Proper Use of Company Assets
All employees and directors should endeavor to protect the Company's assets and
ensure their efficient use. Theft, carelessness and waste have a direct impact
on the Company's profitability. Company assets should be used for legitimate
business purposes. Any suspected incident of fraud or theft should be
immediately reported to the Legal Department for investigation.
The obligation of employees to protect the Company's assets includes its
proprietary information. Proprietary information includes intellectual property
such as trade secrets, patents, trademarks and copyrights, as well as business
and marketing plans, designs, databases, records, salary information and any
unpublished financial data and reports. Unauthorized use or distribution of
this information would violate Company policy. It could also be illegal and
result in civil or even criminal penalties.
12. Payments to Government Personnel
The U.S. Foreign Corrupt Practices Act prohibits giving anything of value,
directly or indirectly, to officials of foreign governments or foreign
political candidates in order to obtain or retain businesses. It is strictly
prohibited to make illegal payments to government officials of any country.
In addition, the U.S. government has a number of laws and regulations regarding
business gratuities which may be accepted by U.S. government personnel. The
promise, offer or delivery to an official or employee of the U.S. government of
a gift, favor or other gratuity in violation of these rules would not only
violate Company policy but could also be a criminal offense. State and local
governments, as well as foreign governments, may have similar rules. The
Company's Legal Department can provide guidance to employees and directors in
this area.
13. Waivers of the Code of Business Conduct and Ethics
Because of the importance of the matters addressed by this Code, waivers will be
granted only in limited circumstances. Any waiver of this Code for executive
officers or directors may be made only by the Board or Board committee in its
sole discretion and will be promptly disclosed as required by law or stock
exchange regulation.
14. Reporting any Illegal or Unethical Behavior
Employees are encouraged to talk to higher levels of management or the Legal
Department about observed illegal or unethical behavior and when in doubt about
the best course of action in a particular situation. If an employee is not
comfortable approaching higher levels of management, the employee may contact
the General Counsel of the Company, the Chairman of the Audit Committee or any
member of the Audit Committee. If an employee's concerns or complaints require
confidentiality, including keeping their identity anonymous, confidentiality
will be maintained, to the fullest extent possible consistent with applicable
law and the need to conduct an adequate review. It is the policy of the Company
not to allow retaliation for reports of misconduct by others made in good faith
by employees. Employees are expected to cooperate in internal investigations of
misconduct.
Employees must read the Company's Complaint Procedures for Accounting and
Auditing Matters, which describes the Audit Committee's procedures for the
submission, receipt, retention and treatment of complaints, including
complaints on a confidential or anonymous basis, regarding accounting, internal
accounting controls or auditing matters. Any employee may submit a good faith
concern regarding questionable accounting or auditing matters without fear of
dismissal or retaliation of any kind.
15. Compliance Procedures
We must all work to ensure prompt and consistent action against violations of
this Code. However, in some situations it is difficult to know if a violation
has occurred. Since the Company cannot anticipate every situation that will
arise, it is important that employees have a way to approach a new question or
problem. These are the steps to keep in mind:
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Make sure you have all the facts . In order to
reach the right solutions, we must be as fully informed as possible.
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Ask yourself: What specifically am I being asked to
do? Does it seem unethical or improper? This will enable you to focus on the
specific question you are faced with, and the alternatives you have. Use your
judgment and common sense; if something seems unethical or improper, it
probably is.
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Clarify your responsibility and role . In most
situations, there is shared responsibility. Are your colleagues informed? It
may help to get others involved and discuss the problem.
-
Seek help from Company resources . Discuss the
problem with higher levels of management or discuss it with the Legal
Department. Always ask first, act later . If you are unsure of what to do in
any situation, seek guidance before you act.
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Employees may report ethical violations in
confidence and without fear of retaliation . Reports should be directed to the
General Counsel, the Chairman of the Audit Committee or any member of the Audit
Committee at the Company's headquarters. If an employee situation requires
confidentiality, confidentiality will be maintained to the fullest extent
possible, consistent with the need to conduct an adequate review. The Company
does not permit retaliation of any kind against employees for good faith
reports of ethical violations.
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